Tips to improve your fleet productivity


Date: 17 May 2022

Company delivery vehicle

Fleet management is becoming more complex, especially with rising operational costs, a tight labour market, demanding clients, and compliance directives. However, finding ways to boost your productivity, such as using GPS fleet tracking, benefits your business’ bottom line.

Fleet productivity is vital in optimising manpower and saving money and time. Your fleet is more productive when you get more work done with fewer resources or for lower costs. Outlined below are six tips to improve your fleet productivity.

1. Fleet tracking

GPS fleet tracking is a crucial fleet management technique that helps you save time by mapping out the most effective routes to avoid delays, organise orders, payments, and delivery processes, track working hours, and optimise productivity.

2. Proper fleet maintenance

Fleet maintenance involves keeping your vehicles in excellent condition, preventing sudden breakdowns, and ensuring that vehicles are safe for driving. Your fleet requires routine maintenance care and checks to ensure they're running safely, smoothly, and efficiently. The last thing your business needs is vehicles off the road as they are in for repair.

By sticking to a regular preventive maintenance routine, emergency repair risks are reduced, ensuring that the vehicles spend more time serving your business. Keeping your cars safe and functional ensures smooth business operations, increasing productivity.

3. Leverage automation

Automation streamlines fleet processes and reduces administration work. You can automate upcoming preventive maintenance emails using fleet management software, generate and then send reports about fleet health, and send other notifications to optimise operations. You can harness the data your fleet produces to reduce downtime, boost productivity, and improve services thanks to automation. Focus on data collection, analysis, management tasks, and processes like driver monitoring programs, fuel usage patterns, and warranty tracking.

4. Adopt a centralised fleet management system

Viewing every part of your fleet individually can be challenging. With a centralised fleet management system, you can efficiently address communication and process breakdowns. You can bring all productivity facets into one accessible platform with a comprehensive system. You can track inspections, service reminders, maintenance, telematics and GPS tracking, expenses, reporting, and total costs of ownership (TCO). You can customise all these processes to suit your fleet.

Managing everything from a centralised position lets you find new ways to improve your operations in a sustainable, measurable way without relying on paper or spreadsheet reports while ensuring everyone remains informed and connected.

5. Increase driver safety

Safe driving is a vital fleet management technique. Helping your drivers establish safe driving habits reduces wear and tear, protects your drivers, and ensures your vehicles last as long as possible. Driver safety prevents sudden staff absences and breakdowns, increasing productivity.

Use fleet tracking systems to monitor reckless driving behaviour to improve driver safety. Identifying unsafe driving habits enhances coaching to better your drivers' driving habits. Consider establishing a solid safety culture, implementing training programs, keeping up with maintenance, and determining the safest routes for efficient delivery programs.

6. Leverage job scheduling

Driver job scheduling in fleet management is vital to attain maximum productivity. Consider investing in a routing system that considers delivery areas and maps them with other vehicles on the road. This can help you set up a more optimised delivery structure, enhancing fleet productivity through timely delivery schedules and driver accountability.


Fleet productivity directly impacts your business’ bottom line. Consider using these tips to improve your fleet productivity.  

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